Keya Wakpala Woicageyapi Housing & Administrative Coordinator
JOB TITLE: KWW Housing & Administrative Coordinator
REPORTS TO: KWW Senior Director
FLSA STATUS: Non-Exempt
SCHEDULE: 40 hours per week
SALARY RANGE: $43,680–$52,000
ABOUT SICANGU CO
As the economic engine of the Sicangu Lakota nation, Sicangu Co’s purpose is to improve the financial and social well-being of our tribal relatives. We are guided and inspired by the 7Gen Vision, which imagines the type of world we'd like to see our descendants living in 175 years from now. We ask, how do we Live today to create a healthy, just, abundant world for our grandchildren? Grounded in our ancestral and cultural wisdom, with a deep understanding of the profound challenges faced by our people, Sicangu Co is working towards Wicozani or “the good way of life” for the Sicangu Oyate - holistic health, economic self-sufficiency, cultural revitalization, sustainable housing, food sovereignty, climate resilience, and shared lasting prosperity.
POSITION OVERVIEW
The KWW Housing & Administrative Coordinator is a dual-role position responsible for providing administrative and operational support to the Keya Wakpala Woicageyapi (KWW) team while serving as the primary point of contact and coordinator for prospective and current homeowners.
This role plays a critical function in ensuring the successful coordination of the homebuyer journey—from initial interest through home selection and community integration—while maintaining organized internal operations that support project execution. The Coordinator manages homeowner communications, tracks engagement and satisfaction, and ensures consistent, culturally aligned outreach to the community.
In parallel, this position provides direct administrative support to KWW leadership, including scheduling, document management, invoice processing, and coordination across internal teams such as housing, marketing, and special projects. The role serves as a key connector between leadership, homeowners, and the broader community, ensuring that information flows effectively and that both operational and engagement efforts are executed with consistency and accountability.
This position requires a highly organized, detail-oriented individual who can manage multiple priorities, communicate effectively with diverse stakeholders, and contribute to the successful delivery of a large-scale, community-centered housing initiative.
Success in this role will be defined by strong organizational execution, consistent communication with homebuyers, and the ability to maintain accurate and reliable program tracking systems.
CORE RESPONSIBILITIES
Prospective & Current Homeowner Engagement
● Serve as the primary point of contact for individuals in the housing pipeline and current homeowners, offering ongoing guidance, resources, and support.
● Maintain and update homebuyer pipeline tracking tools to ensure accurate, real-time visibility into applicant status and program progress.
● Support prospective homeowners in selecting house models and materials, working closely with contractors and the Keya Wakpala Housing Team.
● Build and sustain relationships with homeowners to cultivate a sense of community and inclusion within the Keya Wakpala initiative.
● Design and distribute culturally appropriate and aligned messages and materials, including newsletters, announcements, and other communications to keep homeowners and other stakeholders informed of site updates, programs, available resources, etc.
● Monitor homeowner satisfaction and collect feedback to enhance programs and improve engagement strategies.
● Coordinate regular engagement events, such as workshops, meetups, and educational sessions, tailored to current and prospective homeowners.
● Collect feedback from community listening sessions to generate actionable insights for leadership, ensuring the community's voice is heard in decision-making.
● Track engagement data, report on trends, and share insights with the housing and leadership team.
Administrative Assistant
· Provide administrative support for leadership within the KWW team.
Collaborate closely with Sicangu Co’s Marketing Team to promote events, housing programs, and development progress through innovative outreach strategies.
Manage calendars, scheduling, and meeting coordination for KWW leadership.
Submit invoices for approval within Sage Intacct.
Assist the Special Projects Coordinator in operational tasks required for project management.
Coordinate meetings and communications with prospective homebuyers, ensuring timely follow-up and documentation.
Draft, send, and manage emails and correspondence.
Answer phone calls and direct inquiries appropriately.
Maintain strict confidentiality of client information, especially related to homebuyers and program participants.
Other duties as assigned.
QUALIFICATIONS
Required:
(Successful candidates will have all of these qualifications)
· High school diploma or equivalent required
· 2+ years of experience in one or more of the following: Administrative support, Program Coordination, housing, lending, or community development.
● Strong organizational and time management skills with ability to manage multiple priorities.
● Experience maintaining structured records, tracking systems, or databases.
● Proficiency in Microsoft Office (Word, Excel, Outlook).
● Strong written and verbal communication skills.
● High level of professionalism and discretion when handling sensitive information.
● Valid driver’s license and ability to travel locally.
Preferred:
(Successful candidates will have at least one of these qualifications)
● Associate’s degree.
● Experience working with Sage Intacct.
● Experience working in housing programs, lending, or homebuyer assistance.
● Experience coordinating events or community engagement activities.
● Understanding of Lakota values, community dynamics, and cultural context.
PHYSICAL DEMANDS & WORK ENVIRONMENT
● This position is based on the Rosebud Reservation with opportunities for possible remote work.
● Flexibility to work evening or weekend hours may be required to accommodate program needs.
● Work in office and outdoor settings.
● Regular communication, sitting for extended periods (up to 70%), standing for events (3-4 hours), driving, and occasional lifting (up to 25 lbs).
COMPANY PAID BENEFITS:
Vacation/Sick Leave accrual beginning first day of employment. Eligible to
use after completion of 60-day introductory period.
Educational Leave: 4 hours per week beginning with first day of employment.
Wellness Leave: 8 hours. Eligible to use once per month.
Health, Dental, Vision, Life Insurance, Supplemental Insurances with
eligibility the first full month following the end of 60 days.
VOYA 401K – 5% Company Match/Eligible after (6)
months of employment.
Pay: $43,680.00 - $52,000.00 per year
Benefits:
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance
Work Location: In person
