REPORTS TO:
Administrative Operations Officer
CLASSIFICATION:
Full-Time
JOB SUMMARY:
The Insurance & Safety Compliance Coordinator supports organizational safety, regulatory compliance, emergency preparedness, and insurance administration across the SicanguCo ecosystem. This position works with Operations, Facilities, and Managers to maintain safe facilities, monitor compliance requirements, coordinate insurance coverage, and identify risks requiring corrective action.
CORE RESPONSIBILITIES:
1. Safety, Emergency Preparedness & Compliance
· Maintain facility safety plans, emergency procedures, evacuation maps, and safety signage.
· Conduct routine safety inspections, document hazards, and coordinate corrective-action follow-up.
· Track compliance requirements, inspection schedules, deadlines, and required documentation.
· Assist with incident reporting, emergency drills, safety training, and inspection preparation.
2. Insurance & Vehicle Management
· Maintain insurance records, including policies, coverage status, insured entities, assets, certificates, and renewal dates.
· Coordinate policy renewals, coverage updates, and documentation with Finance, insurance providers, and management.
· Maintain insured vehicle rosters, coordinate vehicle additions and removals, and verify insurance coverage and cards.
· Assist with accident reporting, insurance claims, and vehicle repair coordination.
· Identify and report insurance gaps, expired policies, and coverage concerns.
3. Documentation, Risk Management & Coordination
· Maintain organized safety, compliance, insurance, incident, and corrective-action records.
· Coordinate with departments to obtain required information and resolve outstanding documentation needs.
· Track identified risks and corrective actions, escalating unresolved concerns to management.
· Support safety communications, staff training, and improvements to administrative procedures.
KNOWLEDGE & SKILLS:
· Strong organizational, documentation, communication, and follow-through skills.
· Ability to identify safety concerns, track deadlines, and coordinate across departments.
· Basic understanding of workplace safety, compliance tracking, insurance administration, and risk management.
· Proficiency with Microsoft Office and electronic recordkeeping systems.
· Ability to maintain confidentiality, solve problems, and manage multiple priorities.
PREFERRED QUALIFICATIONS:
· High school diploma or GED required; associate degree or relevant training preferred.
· Experience in administrative support, safety coordination, insurance administration, facilities, or compliance tracking preferred.
· Experience working within multi-entity or tribal organizations preferred.
KEY OUTCOME OF THE ROLE:
Maintain safe facilities, current insurance coverage, accurate compliance records, and effective risk management operations across the SicanguCo ecosystem.
BENEFITS:
· 401(k)
· 401(k) matching
· Dental insurance
· Health insurance
· Life insurance
· Paid time off
· Vision insurance
SCHEDULE:
· Monday to Friday
Pay: $18.50 - $21.50 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Work Location: In person